Engaged Couples

Event Manager (Day of Coordinator- Package)

You have unlimited email communication.

6 Month check in meeting to make sure your vendors are booked and give you a rough timeline. (1 hour long)

Three coordinating planning meetings at 8,4,2 weeks out.

• 8 week Final meeting
  • We go over your Decor setup and tear down list.
  • We confirm your timeline and go over the TBD's from our last meeting
  • We go over the Ceremony and Reception/Dance music set list.
  • We go over the Ceremony Script
  • We setup all final vendor meetings (venue, caterer, bar, DJ/Band, Photo, Video, Florist, etc) We are in the final meetings with each vendors.
• 4 week meeting
  • Go over the TBD's
  • Go over the final payment schedule.
  • Go over Florals and final numbers of centerpieces, bouts, bouquets, etc.
  • Get the floral order placed if need be.
• 2 week meeting
  • Go over final guest count.
  • Send final numbers over to the vendors (florals, caterer, bar staff, etc)
  • Send over the custom timeline for Wedding party
• Vendor Meetings
  • We go over the timeline, creativity, logistics and venue info so everyone is on the same page.
• WEEK OF THE WEDDING
  - Confirm arrival times with vendors and check in with the couple

 Wedding Day 

Oversee and manage all wedding day logistics (14 hour total)
- Act as the point person for vendors, wedding party and guests
- Assist with last minute errands (if requested)
- Handle any wedding day emergencies that may arise (we’ll bring a wedding day emergency kit full of bobby pins, band-aids and more… just in case!)
- Set up and tear down personal items only. (Guestbook, meal cards, programs, welcome signage.) (This is 2 hours setup- 1 hour take down time- any events with more detailed setups, than you should move up to the next package for a better deal and allow us to "coordinate the day")
- Oversee deliveries and set up of miscellaneous items such as table linens, chair covers, centerpieces, floral arrangements, etc.
- Manage the wedding day timeline and ensure everything is running on schedule
- Distribute and pin all corsages, boutonnieres, and personal flowers
- Greet guests and direct them to ceremony and reception site(s) and graciously answer any questions they may have throughout the day
- Round up, line up and cue the wedding party for the ceremony processional
- Cue ceremony musicians or DJ in regards to ceremony music (song changes)
- Work with catering and/or venue wait staff to confirm food timing and logistics
- Coordination of grand entrance, toasts/speeches, first dance, father/daughter dance, mother/son dance, cake cutting, bouquet/garter toss, etc.
- Oversee late night food + ensure this comes out or is delivered on time
- Ensure end of night transportation arrives on time and is running on schedule
- Organize and pack up décor toward the end of the night + transfer everything to a secure onsite location or vehicle
-Mcee the reception and cocktail hour for you and your guests. Grand Entrance, Shoe game, speech flow, etc.
- Distribute final payments and gratuities to vendors
- …and more!

AFTER YOUR WEDDING
- Follow up with all of your vendors and thank them for helping make your wedding day the BEST DAY EVER!

OPTIONAL ADD ONS
- Additional hours on your wedding day available upon request

- Rehearsal outside of the wedding day
- Additional planning meetings
-Any additional roles that usually are acquired by other vendors, may be an additional charge

-Florals- Depending on the weddings style, we may be able to provide florals for our clients.

-Mcee Services- If you have a Band, we can add on us to Mcee your evening until the dance starts.

This  package  is  for   our  couples  who  don’t  know  what  their  vision  is,  or  have  an  idea,  but  need  us  to  help  you  piece  together  all  the  decor, color  scheme  and  vibes  so  that  it  serves  functionality  and  practicality.  (Outdoor  grazing  tables  are  great  until  you  remember  mother  nature  has  bugs  and  they  will  LOVE  that  grazing  table-  I  am  here  to  make  you  feel  secure  in  your  choices  along  the  path  of  wedding  planning.  

This  package  also  comes  not  one  but  TWO  coordinators  to  help  throughout  the  day!  That  means  we  can  do  more  setup  which  will  allow  you  to  cut  setup  from  other  3rd  party  invoices.  

 This is our most popular package

Design and Day of Coordination wedding package. 
FIRST THINGS FIRST (You have unlimited email correspondence) 

• 1 year  and 6 month check in to work on vendor recommendations and timeline
• 8 Month meetings (two total)  to work on your Custom Design Guide (Followup meeting to go over designs)
  • Assistance in developing a consistent color scheme and design that fits the Brides vision and practicality of the venue, budget and time of the year.6 Month meeting to work on Timeline and make sure you are selecting the right ceremony start time that works with your wedding.
  • Talk layout of Venue
  • Create a detailed Wedding Timeline with all your vendors in mind and a separate one for your family.

Event Manager (Day of Coordinator- Package)

Three coordinating planning meetings at 8,4,2 weeks out.

• 8 week Final meeting
  • We go over your Decor setup and tear down list.
  • We confirm your timeline and go over the TBD's from our last meeting
  • We go over the other TBD's such as music choices and last minute decisions.
  • We setup all final vendor meetings (venue, caterer, bar, DJ/Band, Photo, Video, Florist, etc) We are in the final meetings with each vendors
• 4 week meeting
  • Go over the TBD's
  • Go over the final payment schedule.
  • Go over Florals and final numbers of centerpieces, bouts, bouquets, etc.
  • Get the floral order placed if need be.
• 2 week meeting
  • Go over final guest count.
  • Send final numbers over to the vendors (florals, caterer, bar staff, etc)
  • Send over the custom timeline for Wedding party
• Vendor Meetings
  • We go over the timeline, creativity, logistics and venue info so everyone is on the same page.
• WEEK OF THE WEDDING
  - Confirm arrival times with vendors + distribute wedding day timeline to them
  - Wedding eve email with helpful tips and advice to prepare for the big day!
  - Rehearsal - 1 hour of assistance (guaranteed on a Thursday- or Friday after 5pm only if there is no booked wedding.- Otherwise we can do day of rehearsal's)

 Wedding Day

Oversee and manage all wedding day logistics (Lead Event Coordinator + Assistant(14 hours total )

- Act as the point person for vendors, wedding party and guests
- Assist with last minute errands (if requested)
- Handle any wedding day emergencies that may arise (we’ll bring a wedding day emergency kit full of bobby pins, band-aids and more… just in case!)
- Set up and tear down personal items and rentals.
- Oversee deliveries and set up of miscellaneous items such as table linens, chair covers, centerpieces, floral arrangements, etc.
- Manage the wedding day timeline and ensure everything is running on schedule
- Distribute and pin all corsages, boutonnieres, and personal flowers
- Greet guests and direct them to ceremony and reception site(s) and graciously answer any questions they may have throughout the day
- Round up, line up and cue the wedding party for the ceremony processional
- Cue ceremony musicians or DJ in regards to ceremony music (song changes)
- Work with catering and/or venue wait staff to confirm food timing and logistics
- Coordination of grand entrance, toasts/speeches, first dance, father/daughter dance, mother/son dance, cake cutting, bouquet/garter toss, etc.
- Oversee late night food + ensure this comes out or is delivered on time
- Ensure end of night transportation arrives on time and is running on schedule
- Organize and pack up décor toward the end of the night + transfer everything to a secure onsite location or vehicle
-Mcee the reception and cocktail hour for you and your guests. Grand Entrance, Shoe game, speech flow, etc.
- Distribute final payments and gratuities to vendors
- …and more!

AFTER YOUR WEDDING
- Follow up with all of your vendors and thank them for helping make your wedding day the BEST DAY EVER!

OPTIONAL ADD ONS
- Additional hours on your wedding day available upon request

- Rehearsal outside of the wedding day
- Additional planning meetings
-Any additional roles that usually are acquired by other vendors, may be an additional charge

-Florals- Depending on the weddings style, we may be able to provide florals for our clients.

This  is  our  most  popular  package !!

 

This  package  is  for  our  too  busy  or  just  not  may  thing  couple.  You  found  the  one  you  want  to  marry,  but  the  work  of  finding  a  venue,  contract negotiations,  color  schemes,  finding  the  right  Photographer  that  not  only  matches  your  budget  but  also  your  style.  Don’t  know  what  your  style  is?  This  Package  is  me  holding  your  hand  throughout  the  decisions.  We  will  find  the  best  for  you  and  the  budget!

FIRST THINGS FIRST

- Unlimited meetings to be used at your discretion (i.e. planning meeting, venue walk through/site visit, assistance at vendor meeting such as photographer, DJ, cake tasting, etc.)
- Unlimited e-mail correspondence
- Wedding to-do’s + updates
- Style Board Creation for all small and large details
- Catering + menu selection
- Venue + vendor recommendations
- Secure vendors + contract review and negotiation
- Manage all correspondence with vendors
- Establish a vendor payment schedule to keep you on track with payments
- Assistance in developing a color scheme, theme and décor ideas
- Selection and wording on wedding save the dates, invitations, programs, menu cards, place cards, etc.
- Guidance when choosing wedding favors, attire, gifts, welcome bags, etc.
- Determine the ceremony order of walking + assist with wedding vows 
- Assist with selection of décor + rentals
- Arrange transportation + hotel accommodations/reservations
- Rehearsal dinner planning
- Assistance with wedding website
- Finalize ceremony, cocktail hour and reception details
- Creation of wedding day itinerary/timeline
- Final meeting (month of wedding) to discuss timeline and details
- …and more!

WEEK OF THE WEDDING

- Confirm arrival times with vendors + distribute wedding day timeline to them
- Wedding eve email with helpful tips and advice to prepare for the big day!
- Final venue walk-through to discuss Banquet Event Order (BEO) and room layout*
- Rehearsal attendance & coordination*

ON YOUR WEDDING DAY

- Oversee and manage all wedding day logistics (Lead Event Coordinator + Assistant, up  to  14  hours  of  service
- Act as the point person for vendors, wedding party and guests
- Assist with last minute errands (if requested)
- Handle any wedding day emergencies that may arise (we’ll bring a wedding day emergency kit full of bobby pins, band-aids and more… just in case!)
- Set up and tear down personal items including, but not limited to: ceremony programs, place cards, menu cards, favors, guest book, photos/signage, etc.
- Oversee deliveries and set up of miscellaneous items such as table linens, chair covers, centerpieces, floral arrangements, etc.
- Manage the wedding day timeline and ensure everything is running on schedule
- Distribute and pin all corsages, boutonnieres, and personal flowers
- Greet guests and direct them to ceremony and reception site(s) and graciously answer any questions they may have throughout the day
- Round up, line up and cue the wedding party for the ceremony processional
- Cue ceremony musicians or DJ in regards to ceremony music (song changes)
- Work with catering and/or venue wait staff to confirm food timing and logistics
- Coordination of grand entrance, toasts/speeches, first dance, father/daughter dance, mother/son dance, cake cutting, bouquet/garter toss, etc.
- Oversee late night food + ensure this comes out or is delivered on time
- Ensure end of night transportation arrives on time and is running on schedule
- Organize and pack up décor toward the end of the night + transfer everything to a secure onsite location or vehicle
- Distribute final payments and gratuities to vendors
- …and more!

AFTER YOUR WEDDING

- Follow up with all of your vendors and thank them for helping make your wedding day the BEST DAY EVER!

OPTIONAL ADD ONS

- Welcome bag assembly + delivery 
- Management of RSVPs + guest list
- Additional planning meetings*
- Venue walk-throughs (tours)*

This  package  is  for  Brides  who  want  to  take  the  back seat  to planning  and  let  us  handle  most  things.